Clinical Academic Appointments
The Department of Anesthesiology and Pain Medicine at the University of Toronto is the largest anesthesia department in Canada, with over 400 faculty members. We train a significant number of anesthesiologists that practice in Ontario. We are also a major training site for future academics.
The Department Appointments Committee (DAC) is responsible for reviewing:
- New faculty appointments (all academic ranks)
- Junior promotions (from the rank of Lecturer to Assistant Professor)
- Three-year probationary reviews, and
- Annual re-appointment process (community-based faculty members with part-time and adjunct appointments)
Laserfiche, the Temerty Faculty of Medicine’s online system for the processing and approval of academic appointments, will be used for all clinical (MD), status only, and adjunct appointments. Applicants or administrative staff at our hospital partners are able to start the application process by uploading the files through the online portal. Members of the DAC have access to the uploaded documents for review and approval applications, after which they are forwarded to the Dean's Office for final review and approval.
A Step-by-Step Guide to Applying for an Academic Appointment has been developed to assist applicants in determining the appropriate appointment category and to outline the application requirements. This website also includes a mapping of the approvals process for both primary and concurrent appointments.
We request that the complete documentation packages for all new appointments at any academic rank be submitted via the online system by the deadlines indicated below.
Documents that are received after the deadlines indicated below will be deferred to the next DAC meeting. Please try to plan your submissions for new recruits around these deadlines, or delays may be encountered. New academic appointments take approximately 3-4 months to complete, while those for Foreign-Trained Physicians can take 5-6 months.
Details of the appointment process and a list of the required documents can be found on the University of Toronto Clinical Affairs website.
For information regarding the academic appointments process, please contact firstname.lastname@example.org.
Dates and Deadlines for 2021/2022
The relevant deadlines for 2021/22 are as follows:
DAC Meeting Date:
Tuesday, August 3, 2021
Tuesday, September 14, 2021
Tuesday, October 12, 2021
|Tuesday, November 23, 2021|
Friday, December 17, 2021
|Tuesday, February 8, 2022|
Tuesday, March 29, 2022
|Tuesday, May 17, 2022|
Application Process and Documentation Requirements
The applicant and the hospital site share responsibility for the assembly and submission of appointment applications. Supporting documents can be uploaded along with the Online Application Form (to be completed and submitted by candidate or the Hospital administrator)
- Letter of support from Chief Anesthesiologist
- Curriculum Vitae
- Teaching Dossier
- Demonstration of Teaching Effectiveness (e.g., formal teaching evaluations, teaching awards, student testimonials, is required for appointment of full-time or part-time faculty as clinician-teachers)
- Academic Position Description (required for all full-time and part-time clinical faculty)
- Three Internal Reference Letters, and (where possible*) at least two External Reference Letters (required for full-time appilcants and for part-time/adjunct applicants at the rank of assistant professor or higher)
- A copy of the CPSO Certificate of Professional Conduct
- Search details (position postings, search committee membership, list of applicants including those short-listed for interview, justification for candidate selection - required for full-time faculty)*
* It is understood that some applicants will not have medical experience external to the University, and therefore can only provide internal references. In those cases, applicants should provide 4 - 5 internal reference letters to support their application.
International Medical Graduates:
To be eligible for CPSO academic certificate of registration, foreign-trained physicians must be eligible for clinical full-time or (rarely) clinical part-time appointment at the rank of assistant professor or higher.
Tips for Site Admins / Chiefs for New Full Time Academic Appointments
Overview – The Departmental Appointments Committee meets four times per year, typically February, May, September, and November. Deadlines for submission of a complete application package will generally be six weeks prior to the meeting date (e.g. March 26, 2021 is the deadline to submit for review at the May 11, 2021 DAC meeting.)
The following steps should be fulfilled by the Physician-in-Chief as part of the recruitment process.
A FORMAL SEARCH
Recruitment is the foundation of the appointments process. Strong academic appointees create a culture of excellence. A formal search process is necessary to ensure the recruitment of the highest quality faculty through a fair and transparent process.
Wide advertisement of the opportunity is essential – a posting on the University and hospital job boards might not be sufficient to be considered a ‘formal search’. National searches are recommended, at minimum, to attract the highest calibre recruits. However, the scope of the search is determined by the search committee based on financial and other resources and the depth of potential candidates locally.
Examples of External Advertising Venues:
- University Affairs
- National and international disciplinary-specific journals.
- Medical schools in other Canadian universities.
In a formal search process, the search committee should reflect the diversity of membership, and must have one U of T representative at professorial rank. The committee should convene for interviews with a shortlist of suitable candidates.
NOTE: International Medical Graduates (IMGs) applying for an Academic Licence from the CPSO must apply for an Academic Appointment at the rank of Assistant Professor or above.
Where no formal search has been conducted, ALL applications recommended to move forward at the rank of Assistant Professor by the DAC must be reviewed by Faculty Appointments Advisory Committee (FAAC) prior to submission to the Dean’s Office for approval. In the case of IMGs, a final decision from the CPSO is required after approval by the Dean’s Office. This extra step can delay an appointment start date.
The University provides a number of resources for hiring internationally trained academics, some of which are outlined in the Recruiting Foreign Academics memo. For the most up to date information, email: email@example.com
Details of the search, including copies of all advertisements, must be included in the application package.
LETTER TO THE CHAIR
The Chief’s letter is a crucial component of the application package in which the candidate’s clinical competence and anticipated contribution to the academic mission of the department are laid out.
If a candidate is applying at the rank of Assistant Professor, the Chief’s letter should indicate the rationale. Applicants at Assistant Professor rank must have an advanced academic degree (or fellowships deemed equivalent) AND have at least one first author publication in a peer-reviewed, high-quality journal in the field.
The advanced degree must be Post MD, and the publication must be recent and relevant.
Chief’s letters should also include:
- a clear statement that a formal search occurred.
- a list of all members of the search committee, with both rank and department of the University of Toronto representative indicated.
- a list of advertising sites/locations including at least one broad-reaching advertisement.
- the number of candidates that were interviewed and a brief summary of the rationale for the selection of the successful candidate.
- (when possible) demographic information of the candidates (i.e. number of Canadians, number of men and women, etc.)
Chief’s letters should also reference the Academic Position Description intended for the candidate.
The above link provides an understanding of the criteria for which each APD should be considered and used for a particular candidate based on their planned career path. Below are links to the APD templates. The APD should be filled-in by the PIC, then signed and dated by both the candidate and the Physician-in-Chief prior to submission. It does not need to be uploaded during the application process. It should be submitted to firstname.lastname@example.org prior to the deadline for the DAC meeting at which the hospital anticipates the candidate being on the agenda for review.
- Clinician - Teacher
- Clinician - Educator
- Clinician - Investigator
- Clinician - Scientist
- Clinician - Administrator
- Clinician - Quality and Patient Safety
Some files are simple and flow through the process with ease, but others, particularly the applications of IMGs, might require extra time since they are also subject to the timelines of CPSO.
As with any application process, there can be delays – forms not completed correctly, or incomplete, conflicting information found between documents. Our lag-time between the document submission deadline and the next scheduled DAC meeting is meant to provide a window for us to review the paperwork and to ensure that each candidate’s package meets the standards that will allow them to be moved forward in the process. The earlier an application is submitted and all necessary documentation provided, the more opportunity there is for revision, replacement of documents when necessary, or for missing documents to be obtained.
The administrative staff at the Department of Anesthesiology and Pain Medicine is always here to help you navigate the process. email@example.com
Three-Year Probationary Review (Transfer to Continuing)
The University of Toronto, Temerty Faculty of Medicine's Procedures Manual for the Policy of Clinical Faculty mandates a three-year probationary performance review of all full-time clinical academic appointments. A successful review with the Department Chair and Hospital Department Chief is required to transition faculty academic appointments from term, to full-time continuing.
The reviews are carried out by the Chair of the Department (Dr. Beverley Orser) and your Hospital Department Chief with input from the Departmental Appointments Committee (DAC).
The performance review is intended to answer one key question: “Given the terms and expectations set out at the time of the probationary appointment, and the academic standards of the Department and Faculty, does the Appointee’s performance merit a recommendation that the Appointee transfer to a system of continuing annual renewal?”
For the review, the DAC will require an account of the faculty's academic work (completed and/or undertaken) since the time of the initial appointment.
The faculty will be asked to submit the following documents to firstname.lastname@example.org:
- Personal statement: One-page summary indicating how your work over the past three years fulfills the requirements of your academic position with the Department of Anesthesiology and Pain Medicine, University of Toronto
- Curriculum Vitae (UofT format only)
- Teaching Dossier (UofT format only)
- Teaching Evaluations (these should be in one PDF document labeled “Teaching Dossier Appendices”)
- Formal letter of support from the Anesthetist-in-Chief
- Original Letter of Offer (signed)
- Original Academic Postion Description
- Two to three internal letters of reference
- Unsolicited testimonials (if available)
If the faculty is a member of a Research Institute, and has undergone a review by the Institute, they must include a copy of this review.